Operating principles of the 8th Congress
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Functioning principles of the
8th World Congress 2016 of Vovinam-Viet Vo Dao
The 8th World Congress of the Masters and the World Federation of Vovinam-VVĐ is held in California, Usa, 14 to 17 July, 2016.
- The organizer is under the responsibility of the Federation of Vovinam-Viet Vo Dao Western United States of America.
- The costs of hotel and restaurant to all presidents of national federations and Masters from 4th DANG, members of the World Council of Masters are covered by the organizing committee for the conference. See list of members http://vovinamworldfederation.eu/en/world-council-of-masters/international-masters-and-teachers.html
- The Congress theme : From Việt Võ Đạo to Nhân Võ Đạo !
In the Way of Vietnamese Martial Arts in the way of Martial Arts of Mankind
- Duration of the Congress : From 14 to 17 July 2016.
- Congress location:
Business Expo Center
Phone (714) 978-9000, Fax (714) 978-8189
website: http://www.businessexpocenter.com/
- Congress location:
Ramada Anaheim Convention Center Hotel
Tel: (714) 971-3553 Fax: (714) 971-4609
- The organizing committee
La Federation of Vovinam-Viet Vo Dao Western United States of America
Master Nguyễn Văn Tâm : This email address is being protected from spambots. You need JavaScript enabled to view it.
tel : +1(619).218.3493 (Viet/English)
Master Bá Dương : This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel +1 (909).434.4779 (Viet/ Français)
Master Cúc : This email address is being protected from spambots. You need JavaScript enabled to view it.
Tel +1 (714).312.9706 (Viet)
- Language used during the Congress :
The official languages used in this Congress are: Vietnamese, English, and French.
Real-time translations will be made for these 3 languages
Agenda of the Vovinam-VVĐ World Congress
You will find below the provisional agenda proposed by the General Secretary of the World Council and president of the World Federation. All the masters’ members can submit other proposals on condition to send them to the General Secretary later, 20 days before the date of Congress.
Thursday - July 14, 2016
- 12:00 - 14:00: Reception of jury members and candidates.
- 14h00 - 20h00: Passing grade and master’s thesis presentation
Friday - July 15, 2016
- 7:30 to 8:00 am : Welcoming masters
- 08:00 - 08:30 am: Welcoming guests
- 08:30 am: Opening of the Congress
- Opening Ceremony (Organizer, Me. Nguyen Van Tam)
- Welcome and opening statement of the Congress by the President of the Supreme World Council of Masters (Me. Ngo Huu Lien)
- The Secretary General of the World Council of Masters (Tran Nguyen Dao) present of the conference chair and committee delegations.
- The President of the Congress recalls the principles and functioning of the Congress.
- Revision of the agenda, approval of the accession of new members according to the list provided by the Secretary General of the World Council of Masters.
- Verification and counting of votes and delegations of authority.
- Discussion and Approval all project.
- 11:30 – 13:00: Lunch
- 1:00 p.m. to 3:00 p.m.: The next Congress of masters.
- 15:00:
- Moral report of the Secretary-General of the World Council of Masters of the 2012-2016 mandate and answers to questions. Approval vote moral report.
- Election of the leading members of the World Council of Masters.
- Meeting elected the new World Council of Masters to designate: President, Vice President and Secretary General of the World Council of Masters and the President of the Supreme Council of the masters.
- Address by the new Secretary General of the World Council of Masters
Saturday - July 16, 2016 (General Assembly of the World Federation)
- 7:30 to 8:00 am : Home masters and presidents of national federations
- 08:00 - 11:30 am : General Assembly of the World Federation
- Opening Ceremony (Organizer, Me. Nguyen Van Tam)
- Welcome and opening statement General Assembly by the President of the World Federation.
- The President of the World Federation presents the president of the congress committee
- The President of the Congress recalls the principles and functioning of the Congress.
- Revision of the agenda, approval of the accession of new members according to the list mentioned by the President of the World Federation.
- Verification and counting of votes and delegations of authority.
- Discussion and Approval all projects
- Moral report of the President of the World Federation for the 2012-2016 mandate and answers to questions. Approval vote moral report.
- Election of the new president of the World Federation.
- Address by the new President
- Miscellaneous - A.G. closing of the World Federation.
- 14h00 - 17h00: Passage level grade yellow belt of the Federation of Vovinam-Viet Vo Dao western United States of America
Sunday - July 17, 2016
- 7:30 to 8:00 am : Home masters
- 08:00 - 08:30 am: Welcoming the guests, press, television ...
- 08:30 am : Opening of the Congress
1. Address of the Organizing Committee, Mr. Nguyen Van Tam.
2. Welcome speech on behalf of Vovinam-VVD by Master Nguyen Van Cuong
3. Presentation Aim of the congress and the results of the last 7 World Congress.
4. Presentation of the results of the 8th Congress work
5. Presentation of the new leaders of the World Council of Masters and the World Federation Office.
6. Address the new secretary general of the World Council of Masters
7. Address by the new President of the World Federation
8. Announcement of results of the grade crossing and presentation of theses - Belt Ceremony
9. Presentation of the decision of promulgation of the masters - Belt Ceremony
10. Closing Ceremony
The common principles
The principles of functioning are resulting from the internal rules of the World Council of Masters, which was approved since inception in 1996; the latest update is dated 28 May 2012, at the 7th world congress.
The internal rule contains 44 pages with a multitude of articles according to each organ of the Board. This is the reason why the organizing committee wanted to summarize a number of main items to make « common principles » to save time and create a clear workspace and whose discipline is a reflection of a well organized group. However, the organizing committee will send the complete rules of procedure of the World Council of Masters to any member who so requests.
Scheme of elections
(*) : In the past, this Council was named « Permanent Committee of the Governing Board of the Masters » or « Management Board of Masters ». Today, it is called World Council of Masters. The elected members of the World Council of Masters are 8 members for the 2012-2016 terms.
Including a chairman and seven members elected, composing: a Vice President, a Secretary General and 5 members
The common principles for: Elections - Approvals - Procurators
1.Legitimate:
- The World Congress of masters convened by The General Secretary of the World Council of Masters.
- The General Assembly of the World Federation was convened by his president.
- The total number of votes (present and by procreation) must be greater than 60% +1, compared to the total voting members of the World Council of masters and members of the electorate of the World Federation.
2.The principle of relative majority will be applied in the elections :
- For leading members of World Council of Masters (the candidates with the highest number of votes will be elected)
- For president of World Federation (The candidate with the highest number of votes will be elected)
3.The principle of the majority (50%+1 of a total voting) will be applied to :
- The project approvals as : Internal rules, Conventions, reform of the 10 fundamental principles, ranks, the Supreme Council of masters …
- Admission of the new members
4.Principle of the votes.
- The secret ballot in gist applied for elections for the persons or the functions in the World Council of Masters or for the President of World Federation.
- The principle of « » voting is applied for election that does not concern the person. However, the secret ballot can be applied if there are requests at least three members.
- In the event of equality of votes, the principle of drawing lots will be applied.
5.Principle of presentation, and nomination.
- All masters, official members of World Congress of Masters can present their candidature or nominate candidates for the election of leaders of the World Council of Masters. (see the: For_Master_8th Congress_Vovinam_VVD_2016)
- The masters who are proposed, must confirm their verbal agreement if they are present or by procreation in case of absence
- The President, Vice-President, and the General Secretary of the World Council of Masters may not combine their mandate with the mandate of President of the World Federation.
- All the elected leaders of the World Council of Masters (except the President, Vice-President and the General Secretary) may arise as President of the World Federation.
- The President of the World Federation can present his candidature to be a leading member of World Council of Masters if he is an official member of the World Congress of Masters (except for the functions of President, Vice-President and General Secretary).
6.Voting rights and delegation of authority at the World Congress of Masters.
The masters, official members, are equal, each master has one vote.
- The masters, official members, can :
- Vote; express themselves on all subjects of the agenda in respect of speaking time and the attribution of speaking by the President of the meeting.
- Propose new projects or change existing mode of functioning, if their proposals are sent to the general secretary of world council of masters, at least 20 days before the conference date to be include in the agenda.
- The masters may delegate their power in case of absence to a master official member present at the Congress.
- Any oral or telephone is not accepted. Delegation of authority is only valid in the following 3 cases.
- Delegation authority form (see candidature form : For_Master_8th Congress_Vovinam_VVD_2016 for masters and for presidents of the federation)
- Mail postal
- E-mail to the organizing committee or the General Secretary of the World Council of Masters.
7.Voting and delegation of authority of World Federation
- The members comprising the electorate are :
-
- Member’s leaders elected of the World Council of Masters: One vote per person.
- National federations, official members: one vote per federation.
- Members of the electorate may delegate their authority to a person (master or practitioner) present at the meeting. (see candidature form : For President Federation_8th Congress_Vovinam_VVD_2016)
- All members of the electorate have the right to present their candidature or to propose a candidature.
- The principle of secret ballot and relative majority will be applied.
Wold Congress of Masters and World Federation of Vovinam-VVĐ
I. Convocation of the assembly
1- The assembly must be convened 2 months before is its opening date :
-
- The World Congress of Masters is convened by the General Secretary of the World Council of Masters.
- The General assembly is convened by the President of the world federation.
2- The agenda of the meeting must be officially notified one month before the opening date and must be un in the following order :
- The General Secretary of The World Council of Masters and the President of the federation propose one board of meeting with:
Profile Mission
The President of the Congress manages the Congress
The Vice-President helps and replaces the president in his absence
The Secretary takes notes and establishes the minutes
The Assistant secretary takes notes in parallel with the secretary
3 members bring ideas in the President decisions
- Revision of the agenda
- The General Secretary of the World Council of Masters and the President of the federation have to present their moral reports during the term (2008-2012) and answer questions from members.
- Approval the new members communicated by the General Secretary of the World Council of Masters.
II. Member’s quality of the World Congress of Masters
1- The masters, official members :
They are masters who have been confirmed by previous congresses: 1996, 1998, 2000, 2002, 2004, 2008 and 2012. The list of official members will be announced one month before the opening of the Congress by the General Secretary of the World Council of Masters.
2- Officiating of new members is reserved for :
- The new masters (4ème DANG who just earned their rank) within structures recognized by the World Council of Masters and the World Federation.
- The list of these masters will be communicated by the General Secretary of the World Council of Masters and will be approved by the Congress. We call all leaders of masters to send the request for admission and recognition of new masters of their country – rank obtained after 2012 to the General Secretary to etablish the official list (see the form – For new master _8th Congress_Vovinam_VVD_2016)
3- The request of admission for the new masters.
- It is reserved for masters from level 4ème Dang belonging to a structure recognized by the World Council of Masters and the World Federation.
- It must be forwarded to the General Secretary of the World Council of Masters 15 days before the conference date. (see form : For_Request_New_Master_8th Congress_Vovinam_VVD_2016)
- It must be presented at least by a master official member of the World Congress of Masters.
4- Guests :
- Including the Masters, practitioners, supporters, invited by the organizing committee or by the General Secretary of the World Council of Masters or by the President of the World Federation.
- The guests do not have voting rights and can give their opinion on the authorization of the President of the Congress
III. Elections of the leading members of the World Council of Masters.
1- The staff of Council :
- The number of leading members who made the Council of Masters will be proposed by the General Secretary of The World Council of Masters at each World Congress as required. This proposal must be approved by the principle of absolute majority
- The number of leaders of the last term 2008 – 2012 are 8 members
2- The process of establishing the list of candidates :
- Call for candidature and establishment of the list of candidates (the masters who are candidates)
- Proposal of candidates (the masters propose others candidates)
- The masters, who are proposed, agree to be candidates.
- Compiling a list of official candidates (including candidates validated and proposed)
3- Procedures of votes :
- The masters vote by writing the candidate’s name on their ballot. They can enter one or more names shall not exceeded the maximum allowed to vote or blank ballot
- The ballots are declared non-compliant in the following cases :
-
- The number of names exceeds the maximum allowed
- The name are outside predefined areas
- The ballot contains deletions
- The ballots contains comments
d.The candidates who obtained the most vote will be elected leading members of the World Council of Masters. In case the number of candidates is lower than that set, voting cannot be validated for candidates with at least 40% of the total number of votes +1
e.In the event of equality of votes of two final candidates, the principle of drawing lots will be applied to designate the elected person
f.After elected, the leading members met in private to propose three people in leadership: President, Vice-President, General Secretary
IV. Member’s quality and election of the President of the World Federation
1- Member Federations :
- Member Federations have been confirmed since the 1996 Assembly General with 15 federations (or national associations) and 23 countries as:
- National Federations, founding members :
- Belgian Federation
- French Federation
- German Federation
- Swiss Federation
- Australian Federation
c.Federations confirmed between 2001 and 2008 :
- Canadian Federation
- Vovinam-VVD Belarus
- Vovinam-VVD Ukrainian
- Vovinam-VVD Moroccan
- Senegalese Federation
- Texas Federation - USA
- Western Federation - USA
- Vovinam-VVD Spain
- Federation Burkinabe
d.Federations confirmed between 2008 and 2016 :
- Federation Mali
e.National institutions to be confirmed :
- Vovinam-VVĐ Guinea
- Vovinam-VVĐ Togo
- Vovinam-VVD Ivory Coast
- Soviet Federation (including 2 federations Siberia et Tyumen-Nefteyugansk )
- Vovinam-VVD Poland
- Vovinam-VVD Mauritania
- Vovinam-VVD Niger
- United Arab Emirates (Dubai)
2- Federations applying for membership :
National federations must meet the following criteria:
- Being a legal organization and functioning on the territory of belonging as a national federation, or a national committee, national association.
- Be in accordance with the laws of the country
- The world federation cannot recognize the accession of a single organization of Vovinam-VVĐ in a country, except for special cases reserved for countries with vast territories such as: Russia, The United States of America and Canada…
- Have at least 5 clubs and over 200 practitioners. Exceptions may be permitted in special cases.
- Being recognized by the President of the World Federation and the President of the International Technical Commission.
3- Organizations pending membership :
- These organizations of Vovinam-VVĐ in countries that cannot respond to criteria for being officiallyor pending consideration of their file for membership
- The organizations are known as « Representative» and are under the direct guidance of :
-
- President of the World Federation for administrative plan
- President of the international Technical Commission for the technical plan
c.Provisional member organizations do not have the right to vote, but can function as a federation official member: passing ranks, national cup … if they have permission from the World Federation and respect the internal regulations of the federation.
V. Elections of President of the World Federation.
- 1.List of candidates :
- Call for application and establishing lists
- Proposal for candidatures
- Masters or practitioners who are proposed, accept to be candidates
- Establishment of the list of official candidature (including the candidates who propose and those proposed)
- 2.Election :
- Each candidate has 5 to 15 minutes for their declaration of candidacy.
- The electorate votes by writing the candidate’s name on the ballot. One and only one candidate must be registered or blank ballot.
- The ballots are declared non-compliant in the following cases: more than one name listed, the name is not registered in the list of candidate, deletions, or other comments on the ballots.
- The candidate will have most votes is elected as President. In case of a unique candidate, he must have his votes over 50% of the total votes to be elected
- In the case of equality of votes, the draw will be applied to identify the chosen one
- 3.Establishment of the Executive Committee of the World Federation:
- The new president of the World Federation has full authority to organize and select the members to form the executive committee of the World Federation.
- The Presidents of National Federations are reported according by the statutes: Vice-Presidents, members of the executive board of the World Federation.