Functioning principles of the 9th World Congress 2020 of Vovinam-Viet Vo Dao
Réf. 122-20-TTK/FR- 01-02-2020
Functioning principles of the
9th World Congress 2020 of Vovinam-Viet Vo Dao
The 9th World Congress of Masters and the World Federation of Vovinam-Viet Vo Dao will be held in Paris - France from 20 to 23 May 2020.
- The organization is placed under the responsibility of the Federation Vovinam-Việt Võ Đạo France.
- The hotel and food expenses of all the presidents of the national federations and the masters from 4th DANG and above, members of the World Council of Masters, are covered by the Organizing Committee during the congress - see the list of members:
- Duration of the Congress : May 20-23, 2020.
- Location of the Congress : Paris – France.
- The Organising Committee
The Vovinam Federation-Việt Võ Đạo France.
6, Allée des Agrions - 91160 Ballainvilliers – France.
- Secretary General of the World Council : This email address is being protected from spambots. You need JavaScript enabled to view it.
- President of the International Technical Board : This email address is being protected from spambots. You need JavaScript enabled to view it.
- President of the france federation : This email address is being protected from spambots. You need JavaScript enabled to view it.
- Languages used during the Congress
The official languages used in this Congress are: French, Vietnamese and English. Real-time translations will be provided for these 3 languages.
Agenda of the World Congress of Vovinam-Viet Vo Dao
You will find below the provisional agenda, proposed by the Secretary General of the World Council of Teachers and the President of the World Federation. All Masters members of the World Masters Council or Presidents of National Federations may present other proposals provided that they are sent to the Secretary General of the World Masters Council at the latest 1 month before the opening date of the Congress.
Wednesday - 20 May 2020
- 07:30 - 08:30: Welcome of the masters and guests.
- 08h30: Opening of the World Congress of Masters.
- Opening Ceremony (Organizer, Master Amar Guerrib).
- Welcome and opening statement of the Congress by the President of the World Council of Masters (Grand Master Nguyên Van Cuong).
- The Secretary General of the World Council of Masters (Master Ha Kim Khanh) introduced the Congress Presidential Committee and the delegations.
- The President of the Congress recalls the principles and functioning of the Congress.
- Revision of the agenda, approval of the adhesion of new members according to the list communicated by the Secretary General of the World Council of Masters.
- Verification and counting of votes and delegations of powers.
- Moral report of the Secretary General of the World Masters Council on the 2016-2020 mandate and answers to questions. Vote of approval of the moral report.
- Debate and approval of the projects.
- 12h00 - 13h30: Lunch.
- 13:30 - 16:00: Continuation of the World Masters Congress.
- Election of the 7 executive members of the World Council of Masters.
- Meeting of the newly elected members of the World Council of Masters for:
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- To elect the General Secretary of the World Council of Masters.
- To appoint the President of the World Council of Masters and the President of the Supreme Council of Masters.
- Closure of the World Congress of Masters.
- 16h00: Opening of the General Assembly (GA) of the World Federation.
- Welcome speech and opening statement of the GA by the President of the World Federation (Grand Master Nguyên Thê Thierry).
- The President of the World Federation presents the Presidential Committee of the GA.
- The President of the Congress recalls the principles and functioning of the GA.
- Revision of the agenda, approval of the membership of new members according to the list communicated by the President of the World Federation.
- Verification and counting of votes and delegations of power.
- Moral report of the President of the World Federation for the 2016-2020 term and answers to questions. Vote of approval of the moral report.
- Debate and approval of projects.
- Election of the new President of the World Federation.
- Speech of the new President.
- Closing of the General Assembly of the World Federation.
Thursday - 21 May 2020
- 07:30 – 8:30: Welcome of jury members and candidates.
- 08:30 – 12:00: Examination of grades and defense of masters' theses.
- 12:00 – 13:30: Lunch.
- 13:30 – 18:00: Continuation of the examination of grades and defense of the masters' theses.
Friday - May 22, 2020
- 07:30 – 08:30: Reception of masters and guests, press, television...
- 08:30: Presentation of the results of the 9th World Congress.
- Speech of the Organizing Committee, Master Amar Guerrib.
- Welcome speech on behalf of Vovinam-Viet Vo Dao by the President of the Supreme Council of Masters (Grand Master Ngô Huu Liên).
- Presentation of the results of the work of the 9th Congress.
- Presentation of the new leaders of the World Council of Masters and the World Federation office.
- Speech of the new General Secretary of the World Council of Masters.
- Speech of the new President of the World Federation.
- Announcement of the results of the rank examination and thesis defence - Belt handover ceremony.
- Presentation of the decision of promulgation of the masters - Belt handover ceremony.
- Closing Ceremony of the 9th World Congress.
- 12:00 - 13h30: Lunch.
- 13:30: Opening of the 60th Grand European Traditional Gathering (GRT): Black Belt Rank Test and French Cup Qualifiers.
Saturday - 23 May 2020
- 08:30 – 12:00: Continuation of the French Cup Qualifiers.
- 12:00 – 13:30: Lunch.
- 13:30 - 14:30: Foundation Celebration Ceremony: Proclamation of the Results of the Black Belt Rank Test and Handover of the Belts.
- 14:30: French Cup Final.
The common principles
The following operating principles are taken from the Rules of Procedure of the World Council of Masters which have been approved since its creation in 1996; the last update is dated 15 July 2016, at the 8th World Congress in California - USA.
These Rules of Procedure consist of 48 pages with a multitude of articles according to each organ of the council. For this reason, the organizing committee has summarized a number of main articles into "common principles" in order to save time and create a clear workspace whose discipline reflects a well-organized grouping. However, the organizing committee will be able to send the full Rules of Procedure of the World Masters Council to any member who requests them.
Scheme of elections
The common principles for: Elections - Approvals - Procurators
1.Legitimate Principle:
- Le World Congress of masters convened by The General Secretary of the World Council of Masters.
- The General Assembly of the World Federation was convened by his president.
- The total number of votes (present and by procreation) must be greater than 60% +1, compared to the total voting members of the World Council of masters and members of the electorate of the World Federation.
2.The principle of relative majority will be applied in the elections:
- For leading members of World Council of Masters (the candidates with the highest number of votes will be elected).
- For president of World Federation (The candidate with the highest number of votes will be elected).
3.The principle of the majority (50%+1 of a total voting) will be applied to:
- The project approvals as: Internal rules, Conventions, reform of the 10 fundamental principles, ranks, the Supreme Council of masters …
- Admission of the new members.
4.Principle of the votes.
- The secret ballot in gist applied for elections for the persons or the functions in the World Council of Masters or for the President of World Federation.
- The principle of « » voting is applied for election that does not concern the person. However, the secret ballot can be applied if there are requests at least three members.
- In the event of equality of votes, the principle of drawing lots will be applied.
5.Principle of presentation, and nomination.
- All masters, official members of World Congress of Masters can present their candidature or nominate candidates for the election of leaders of the World Council of Masters (see the form : 9è Congrès mondial Vovinam-VVD-2020_Candidature ou Délégation de pouvoir).
- The masters who are proposed, must confirm their verbal agreement if they are present or by procreation in case of absence.
- The President, Vice-President, and the General Secretary of the World Council of Masters may not combine their mandate with the mandate of President of the World Federation.
- All the elected leaders of the World Council of Masters (except the President, Vice-President and the General Secretary) may arise as President of the World Federation.
- The President of the World Federation can present his candidature to be a leading member of World Council of Masters if he is an official member of the World Congress of Masters (except for the functions of President, Vice-President and General Secretary).
6.Voting rights and delegation of authority at the World Congress of Masters.
The masters, official members, are equal, each master has one vote.
a.The masters, official members, can:
- Vote; express themselves on all subjects of the agenda in respect of speaking time and the attribution of speaking by the President of the meeting.
- Propose new projects or change existing mode of functioning, if their proposals are sent to the general secretary of world council of masters, at least 20 days before the conference date to be include in the agenda.
b.The masters may delegate their power in case of absence to a master official member present at the Congress.
c.Any oral or telephone is not accepted. Delegation of authority is only valid in the following 3 cases.
- Delegation authority form (see the form: 9è Congrès mondial Vovinam-VVD-2020_Candidature ou Délégation de pouvoir for the masters and Assemblée Générale Fédération Mondiale Vovinam-VVD-2020_Candidature ou Délégation de pouvoir : for the presidents of federations).
- Mail postal
- E-mail to the organizing committee or the General Secretary of the World Council of Masters.
- 7.Voting rights and delegation of authority of World Federation
a.The members comprising the electorate are:
- Member’s leaders elected of the World Council of Masters: One vote per person.
- National federations, official members: one vote per federation.
b.Members of the electorate may delegate their authority to a person (master or practitioner) present at the meeting. (See the form :Assemblée Générale Fédération Mondiale Vovinam-VVD-2020_Candidature ou Délégation de pouvoir).
c.All members of the electorate have the right to present their candidature or to propose a candidature.
d.The principle of secret ballot and relative majority will be applied.
Wold Congress of Masters and World Federation of Vovinam-VVĐ
I. Convocation of the assembly
1- The assembly must be convened 2 months before is its opening date:
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- The World Congress of Masters is convened by the General Secretary of the World Council of Masters.
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- The General assembly is convened by the President of the world federation.
2- The agenda of the meeting must be officially notified one month before the opening date and must be un in the following order:
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- The General Secretary of The World Council of Masters and the President of the federation propose one board of meeting with:
Profile Mission
The President of the Congress manages the Congress.
The Vice-President helps and replaces the president in his absence.
The Secretary takes notes and establishes the minutes.
The Assistant secretary takes notes in parallel with the secretary.
3 members bring ideas in the President decisions.
- Revision of the agenda.
- The General Secretary of the World Council of Masters and the President of the federation have to present their moral reports during the term (2016-2020) and answer questions from members.
- Approval the new members communicated by the General Secretary of the World Council of Masters.
II. Member’s quality of the World Congress of Masters
1- The masters, official members:
They are masters who have been confirmed by previous congresses: 1996, 1998, 2000, 2002, 2004, 2008, 2012 and 2016. The list of official members will be announced one month before the opening of the Congress by the General Secretary of the World Council of Masters.
2- Officiating of new members is reserved for:
a.The new masters (4ème DANG who just earned their rank) within structures recognized by the World Council of Masters and the World Federation.
b.The list of these masters will be communicated by the General Secretary of the World Council of Masters and will be approved by the Congress. We call all leaders of masters to send the request for admission and recognition of new masters of their country – rank obtained from 2016 to the General Secretary to etablish the official list (see the form:9è Congrès mondial Vovinam-VVD-2020_Demande pour nouveaux maîtres).
3- The request of admission for the new masters.
a.It is reserved for masters from level 4ème Dang belonging to a structure recognized by the World Council of Masters and the World Federation.
b.It must be forwarded to the General Secretary of the World Council of Masters 15 days before the conference date. (see the form:9è Congrès mondial Vovinam-VVD-2020_Demande adhésion).
c.It must be presented at least by a master official member of the World Congress of Masters.
4- Guests:
a.Including the Masters, practitioners, supporters, invited by the organizing committee or by the General Secretary of the World Council of Masters or by the President of the World Federation.
b.The guests do not have voting rights and can give their opinion on the authorization of the President of the Congress.
III. Elections of the leading members of the World Council of Masters.
1- The staff of Council:
- The number of leading members who made the Council of Masters will be proposed by the General Secretary of The World Council of Masters at each World Congress as required. This proposal must be approved by the principle of absolute majority.
- The number of officers for the last mandate 2016-2020 is 7 members + the Guest President.
2- The process of establishing the list of candidates:
- Call for candidature and establishment of the list of candidates (the masters who are candidates).
- Proposal of candidates (the masters propose others candidates).
- The masters, who are proposed, agree to be candidates.
- Compiling a list of official candidates (including candidates validated and proposed).
3- Procedures of votes:
a.The masters vote by writing the candidate’s name on their ballot. They can enter one or more names shall not exceeded the maximum allowed to vote or blank ballot.
b.The ballots are declared non-compliant in the following cases:
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- The number of names exceeds the maximum allowed.
- The name are outside predefined areas.
- The ballot contains deletions.
- The ballots contains comments.
c. Each candidate has 10 minutes to make his declaration of candidature.
d.The candidates who obtained the most vote will be elected leading members of the World Council of Masters. In case the number of candidates is lower than that set, voting cannot be validated for candidates with at least 40% of the total number of votes +1.
e.In the event of equality of votes of two final candidates, the principle of drawing lots will be applied to designate the elected person.
f.After elected, the leading members met in private to propose three people in leadership positions: President, Vice-President, General Secretary.
IV. Member’s quality and election of the President of the World Federation
1- Member Federations:
a.Member Federations have been confirmed since the 1996 Assembly General with 15 federations (or national associations) and 23 countries as follows:
b.National Federations, founding members:
1.Belgian Federation.
2.French Federation.
3.German Federation.
4.Swiss Federation.
5.Australian Federation (there will be a vote regarding this federation).
c.Federations confirmed between 2001 and 2008:
6.Canadian Federation.
7.Vovinam-VVD Belarus.
8.Vovinam-VVD Ukrainian.
9.Vovinam-VVD Moroccan.
10.Senegalese Federation.
11.Texas Federation – USA.
12.Western Federation – USA.
13.Vovinam-VVD Spain.
14.Federation Burkinabe.
d.Federations confirmed between 2008 and 2016:
15.Federation Mali.
e.National institutions to be confirmed:
16.Federation Vovinam-VVĐ East of the United States (there will be a vote concerning this federation).
17.Vovinam-VVĐ Guinea.
18.Vovinam-VVĐ Togo.
19.Vovinam-VVD Ivory Coast.
20.Soviet Federation (including 2 federations Siberia et Tyumen-Nefteyugansk ).
21.Vovinam-VVD Poland.
22.Vovinam-VVD Mauritania.
23.Vovinam-VVD Niger.
24.United Arab Emirates (Dubai).
2- Federations applying for membership:
National federations must meet the following criteria:
a.Being a legal organization and functioning on the territory of belonging as a national federation, or a national committee, national association.
b.Be in accordance with the laws of the country.
c.The world federation cannot recognize the accession of a single organization of Vovinam-VVĐ in a country, except for special cases reserved for countries with vast territories such as: Russia, The United States of America and Canada…
d.Have at least 5 clubs and over 200 practitioners. Exceptions may be permitted in special cases.
e.Being recognized by the President of the World Federation and the President of the International Technical Commission.
3- Organizations pending membership:
a.These organizations of Vovinam-VVĐ in countries that cannot respond to criteria for being officially recognized or pending consideration of their file for membership
b.The organizations are known as « Representative» and are under the direct guidance of:
- President of the World Federation for administrative plan.
- President of the international Technical Commission for the technical plan.
c.Provisional member organizations do not have the right to vote, but can function as a federation official member: passing ranks, national cup … if they have permission from the World Federation and respect the internal regulations of the federation.
V. Elections of President of the World Federation.
1.List of candidates:
- Call for application and establishing lists
- Proposal for candidatures
- Masters or practitioners who are proposed, accept to be candidates
- Establishment of the list of official candidature (including the candidates who propose and those proposed)
2.Election:
a.Each candidate has 5 to 15 minutes for their declaration of candidacy.
b.The electorate votes by writing the candidate’s name on the ballot. One and only one candidate must be registered or blank ballot.
c.The ballots are declared non-compliant in the following cases: more than one name listed, the name is not registered in the list of candidate, deletions, or other comments on the ballots.
d.The candidate will have most votes is elected as President. In case of a unique candidate, he must have his votes over 50% of the total votes to be elected.
e.In the case of equality of votes, the draw will be applied to identify the chosen one.
3.Establishment of the Executive Committee of the World Federation:
a)The new president of the World Federation has full authority to organize and select the members to form the executive committee of the World Federation.
b)The Presidents of National Federations are reported according by the statutes: Vice-Presidents, members of the executive board of the World Federation.