5^th World Cup - Brussels 2018

La Commission Technique Internationale
The International Technical Board

199-2017-CTI/EN-26-12-2017

Grand Master TRAN Nguyen Dao
President of the International Technical Board

ADMINISTRATIVE REGULATION

  Article 1 :         Regulation - Laws – Official languages 

All the delegations and participants must follow the administrative and competitive Cup regulation policies.

The official languages of the Cup are French, English and Vietnamese. 

Article 2 :         Organization Committee 

The Cup is organized by the Fédération Vovinam-Viet Vo Dao Belgium on delegation of authority from the World Federation of Vovinam Viet Vo Dao, and placed under the responsibility of the International Technical Board. 

The Organization Committee (O.C.) is composed of:

 Article 3 :         Technical Committee 

NAME	COUNTRY	TECHNIQUE
Grand Master Phan Duong Binh (VN)	VN	Honorary President of the jury
Grand Master TRAN Nguyen Dao (Fr)		President of the jury
Grand Master NGUYEN Tien Hoi (Ger)		1st Vice- President of the jury
Grand Master NGUYEN The Hung (Usa)		2nd Vice- President of the jury
Grand Master VO Trung (Usa)		3rd Vice- President of the jury
Master GUERRIB Amar (Fr)		Director of the Competitions
Master HA Kim Khanh (Fr)		Organization theses presentation
Master Jürgen Schwerdtmann (Ger)
Master MIESCH Philippe (Fr)
Master HA Chi Thanh (Suisse)		Responsible for claims
Master Phi Long (Fr)
Master Seydina Ababacar DIOUF
Master CROZON Serge (Fr)		Directors of Black belt Sparring events
Master APPIAH Georges (Ger)
Master NGUYEN Ba Duong (Usa)
Master GREGORI Emmanuel (Fr)		Director of Blue belt Sparring events
Master MARK Holzwarth (Ger)
Master TK Kevin (Usa)
Master BLOUME Daniel (Fr)		Directors of Black belt Techniques events
Master PHAM Thi Cuc (Usa)
Master LOAI Ba Phuc (Fr)
Master HA Kim Chung (Fr)		Directors of Blue belt Techniques events
Master HO Quang Thanh Son (Aus)
Master Nassouri Moussa (Burkina Faso)
Master TRAN Antonella (Fr)		Directors of Children events
Master MENDEZ Javier (Esp)
Master ULADZIMIR Papou (Belarus)
.

 Article 4 :         Participation - Invitation 

1. All the Federations, Associations, Centers, Clubs … member of the World Federation or guests of the O.C. can register without any limitation on the number of participants. 
2. All the presidents of the National federation, members of the World Federation, all the masters (as from 5th Dang), members of the World Council of Masters and guests of the O.C. are official guests of the Cup. The O.C. will cover all the fees for lodging, food and transport of the masters (as from 5th Dang) during the duration of the Cup, from July 26th to 29th, 2018. 

Article 5 :         Delegation information 

Each delegation must send an official member list to the O.C. prior May 15th, 2018 with the following information:

• Name, surname – birth date – address – nationality
• Passport number (except for passport holders of the following countries: European Community & Schengen countries, USA, Canada and Australia)
• Category: responsible, competitor, accompanying person
• Degree – Blood type – weight (in kilograms, only for sparring competitors) 

Consent of the holder of parental authorization is required for minor children. 

The C.O. will respond to the acceptance or rejection of entries no later than June 10, 2018. 

The payment of accommodation, food, entry and competition costs must be made before June 20, 2018 to the following account number payable to: Vovinam Viet Vo Dao Belge ASBL: 

• Address: Clos du Chemin Creux 6B boîte 3 - 1030 Bruxelles – Belgique
• IBAN: BE64 0017 1114 3452
• SWIFT/BIC: GEBABEBB

The C.O. reserves the right to refuse registration for non-payment or late payment. 

The personal data of the participants and the members of the delegations are treated in accordance with the Belgian law of 8 December 1992 on the protection of privacy by the responsible of subscription and welcoming: Cécile de Francquen.

( This email address is being protected from spambots. You need JavaScript enabled to view it. ) 

The processing of personal data takes place for the management of the members of the federations and the registration administration and the visa application. The organization may, as data controller, communicate the personal data to the World Federation and to the Belgian embassy or consulate established in the participating countries as part of an adequate management of the entries and a request for adequate visa for participants and members of delegations who are not nationals of a Member State of the European Community, the United States, Canada and Australia. 

Participants and members of delegations give the C.O. permission to transmit personal data to affiliated and / or associated federations and to the Belgian embassy or consulate. 

Article 6 :         Responsible for delegations

• Each delegation must be composed of the following persons:
  • A Delegation Head: administrative contact person and representative of the delegation
  • An Instructor: contact person for competitions, coach and medical assistant for the delegation
  • A Translator: for foreign delegations who do not speak French, English or Vietnamese
• One person can have two or three of the above-mentioned responsibilities.
• The delegation instructor cannot be a competitor, member of a jury or member of the referee team.
• The competitors – technique or sparring – cannot be member of a jury or member of the referee team.
• Each delegation is entirely responsible for its own material and participants (competitors and accompanists). The delegation head is in charge of any activity performed by its members. The O.C. will not have any liability concerning any loss of material or personal objects.

Article 7 :         Official uniform for the delegation 

• The official Vo Phuc for competitors is as follow:
  • The Blue Sky Vo Phuc of Vovinam-VietVoDao.
  • The only official badge of Vovinam-VVÐ on the left side of the chest on the Vo Phuc.
  • Optional: only one distinctive sign allowed. It is the name of the country or the state or the department of the delegation. The letters must be appeared in Red color. Its location could be on the right arm or the back of the Vo Phuc. Example: "Senegal”, "France", or "Paris", "Geneva"...
  • Optional: the name of the competitor could be written on the Vo Phuc, located on the right side of the chest with the following requirements:
    • For Blue Belts: the name in yellow with a Blue Sky background
    • For Black Belts and Yellow Belts: the name in Red with a Yellow background
    • For Black Belt from 4^th Dang: the name in White with a Red background
• The official belt is as follow:
  • Little belt with the degree (stripes) on the right side. No other written word allowed, except the term "Vovinam-VietVoDao".
  • For Blue Belt: Blue belt with Yellow stripes on the right side.
  • For Black Belt or Yellow or 4^th Dang: Black belt with White stripes on the right side (except for judges and referees except for the judges and referees who will wear the yellow belt with red barrette on the right side or the red belt lined with yellow).
• The O.C. will exclude any participant who does not follow those rules from any competition. 

Article 8 :         Function of the Technical committee 

• Referees and Judges
  • The Referees and the Judges cannot be at the same time Competitors or Trainers. 
  • The Referees and the Judges will be selected and appointed by the President of the Jury and the Director Competition.  
• Condition to be a Judge and Referee
  • The Judges and the Referees must be at least 18 years old the day of competition. 
  • To be Judge of the Black Belt sparring championships, the candidates must be at least of level 4th Dang.
  • To be Referee, the candidates must be at least black belt of level 3rd Dang.
• Doctor and times-Keeper Judge Nomination
  • The presence of a doctor or a team of qualified first-aid workers is obligatory. Their role is to ensure medical care, as necessary, which might occur in the enclosure where the competition is held. 
  • The times-keeper judges, the doctors, the first-aid workers, the mats, the materials of competitions, will be selected and/or appointed by the President of the Organization Committee.

Article 9 :         The president of the Jury

 Has the role:

• To designate the Referees and the Judges with the Director of Competition. 
• With assistants, ensure the smooth running of juries. 
• To arbitrate and guarantee the right appreciation of the members of the Jury. 
• To take disciplinary measures against the candidates or the delegations, as required, when rules are infringed. 
• To sign the final results sheets of each test and the diplomas awarded to candidates

Article 10 :         The Director of Competition

 Has the role:

• To designate the Referees and the Judges with the President of the jury. 
• To coordinate the totality of the Cup competitions. 
• To arbitrate and make decisions for all the problems involved in the competition except those involving regulation of the Cup.

Article 11 :         Insurance - Security 

1.Insurance

All the competitors – for technique or sparring – must have a valid national license or insurance and national medical certificate (aptitude for the competition). The medical examination preliminary to the competition must comprise a complete clinical examination, with particular emphasis on the cardiovascular, locomotion apparatus and with the coetaneous coating.

The O.C. will not be subject to any liability for anyone not adhering to this regulation.

2.General Safety

To guarantee the safety of everyone, specific identification means such as badges will be provided.

The C.O. reserves the right to refuse access if a person does not wish to submit to security screening and / or if the general security is compromised. 

All masters, members of delegations, competitors, escort staff, visitors, etc. accept the security measures imposed by the C.O. These measures may be as follows, this list is not exhaustive: 

• Verification of the identification as master, jury member and / or arbitration, delegate, participant or visitor, etc.
• metal detector control
• search the luggage
• control of possession of prohibited weapons and / or goods and merchandise

To ensure a smooth security check, we ask you to make the following preparations before passing the metal detector:

• remove all metal objects such as keys, mobile phones, coins, wallets and place all these objects in the plastic bin
• remove your Smartphone, laptop or tablet from the carrying bag
• follow the recommendations of the security personnel 

3.Responsibility

Due to registration and payment, the competitor and the organizer of the competition will be engaged in a contractual relationship. The organizer has as such an obligation and a possible responsibility to assume therefore in terms of security. It is an obligation of means and not of results, in other words it is impossible to foresee everything but the organizer must do his utmost to ensure the safety of the competitors but also of any other person in contractual relation via a registration or a payment (public, supplier, accompanying persons, ...).

The responsibility of the competitors: acceptance of the normal risks inherent to the practice of a martial art. With the need for a consistent and strict application of disciplinary sanctions

Article 12 :         Control anti-drug 

Anti-drugs controls may be operated at any time. These controls carried out at the initiative of the O.C. of the Cup.

Anti-doping controls may be organized by the competent Authority on its territory.

If a candidate controlled positive, severe disciplinary actions will be applied.

The instructors, the delegations’ heads and all people who would have contributed directly or indirectly to doping are liable to the same disciplinary actions. 

Article 13 :     Hygiene and safety in the gym

Weapons may only be used during events or in designated areas. Weapons and sports bags should not be left without protection / surveillance and throws around. In all cases, participants must ensure the safety of others and themselves. 

Eating and drinking in the gym or in a non-designated place is strictly prohibited. It is expected that the waste will be sorted and placed in the specific bins. 

Article 14 :     Disciplinary measures 

Absolutely forbidden any political, racial or religious discussion, claims or manifestation during the competition. 

Article 15 :     Sanction.

If one or more of the above rules infringed, the O.C. has the right to give a sanction, which can result in the exclusion of one or more persons and in some cases the entire delegation without appeal.

Article 16 :     Off regulation

The O.C. will decide any event not mentioned in the previous article.